The UCLA School of Dentistry seeks an experienced, self-directed Administrator for the clinical operations of the Oral & Maxillofacial Surgery (OMS) service. As the OMS Administrator, the incumbent provides administrative and financial oversight of the OMS Clinic and Service. Incumbent is responsible for planning, directing, organizing, coordinating, and controlling all financial, operational and administrative functions of the OMS service. Responsibilities include front office and billing oversight; daily management of accounts payable, reconciliation of monthly ledgers, processing purchase orders; and LVO's. Additional duties include processing invoices for payment and processing patient and insurance refunds. Provide and/or prepare budget reports as needed. The incumbent should have experience/knowledge in insurance billing, coding, and collections.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
21
Records
Qualifications
Required/Preferred
Demonstrated knowledge of Oral Surgery terminology, procedures and surgeries.
Preferred
Demonstrated knowledge of basic accounting principles to reconcile monthly general and payroll ledgers.
Required
Skill in planning and preparing an annual budget and related monthly and quarterly reports.
Required
Demonstrated skill in using electronic and legacy scheduling and patient record management systems and processes.
Required
Demonstrated skill in using GSD and CareConnect scheduling systems.
Preferred
Demonstrated understanding of revenue cycle and charge capture.
Required
Demonstrated financial skill to correctly analyze and reconcile General Ledgers monthly, noting and analyzing inconsistencies and making proper corrections.
Required
Demonstrated skill in financial analysis and budget planning to create timely and accurate financial reports, including projection of expenses and income, with reports detailed per University accounting systems.
Required
Demonstrated skill in organizing and coordinating financial data, and preparing financial analyses in order to produce meaningful financial reports.
Required
Proficiency in Microsoft Office suite (Word, Excel) for the purpose of generating correspondence and various reports such as production reports, faculty account reports, accounts receivable and accounts payable reports and other clinic and inventory accounts.
Required
Demonstrated experience in University online purchasing (BruinBuy) system to request low value orders, purchase orders and issue refunds to patients.
Preferred
Demonstrated skill to organize work and determine priorities and ability to understand what information must be communicated to OMS Clinic Director.
Required
Demonstrated skill to handle multiple demands and frequent interruptions and maintain a professional demeanor.
Required
Skill in speaking clearly, distinctly and courteously using appropriate English vocabulary and grammar.
Required
Writing skills to prepare concise, logical, grammatically correct correspondence, administrative reports, policy guidelines and procedures.
Required
Interpersonal skill to establish and maintain cooperative working relationships with staff, residents, faculty and patients.
Required
Demonstrated skill in the supervision of administrative staff, residents, including delegating responsibility, training, evaluating subordinate effectiveness and conducting corrective action.
Required
Demonstrated organizational skill to enforce clinic policies by following established policies and procedures.
Required
Demonstrated skill in patient management, including patient advocacy and resolution of patient complaints.
Required
Ability to maintain good to excellent attendance.
Required
Ability and willingness to dress professionally in business attire appropriate for position.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-19-2023
External Posting Date:
