Admin Coordinator [Saudi Arabia]

 

SUMMARY OF THE ROLE

Performs full clerical, administrative, and general office duties of a responsible and potentially confidential nature. Communicates with contacts at all levels in the organisation, industry, and community. Supports the entire organisation, a department, a team or an individual and has a good understanding of that job and method of operation, in addition to the operations and procedures of the department and organisation as a whole.

This position is based in Jeddah & will report to the Administrative Manager.

Responsibilities:

• Communicates instructions or information to various individuals and/or departments and furnishes and obtains information from other stakeholders.
• Schedules appointments and makes arrangements for meetings, conferences, and travel as well as prepares routine letters and memoranda for signature
• Organises and maintains files of assigned correspondence and records, following up on pending matters.
• Prepares special reports, presentations, gathering, and summarising data. Organises and prepares complex documents requiring the integration of multiple office technology and software applications. May act as an office resource for word processing and spreadsheet application.
• Organize and expedites flow of work through supervisor's office and initiates any follow-up action.
• Handel all the office administration work coordination with HR

WHAT WE ARE LOOKING FOR AND WHAT WE OFFER

We Look For:

• Bachelor’s degree.
• Minimum 2 - 3 years of relevant experience Administration.
• Fluency in Arabic & English – both verbally and written

Personal Qualities:

• Acts on own initiative, makes things happen and accepts responsibility for the results.
• Focuses on bottom-line results, identifies potential risks and monitors the financial impact of own activities.
• Understands the organization's informal rules and structures and utilizes political processes effectively to get things done
• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively
• Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development.
• Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.

We Offer:

• Continuous learning opportunities and training activities through on-the-job training and our in-house Jotun Academy.
• Career development opportunities across multiple disciplines and geographies.
• A supportive and inclusive company culture where you can be your authentic self.
• A focus on having fun together through team buildings and social activities.

POSITION INFORMATION

Company:

Jotun Saudia Co. Ltd.

Contract Type:

Regular

Time Type:

Full time

CLOSING DATE (dd.mm.yyyy):

26.05.2023

WHO WE ARE

Jotun’s story in the MEIA region (Middle East, India and Africa) began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Care, Loyalty, Respect and Boldness.

Jotun Saudia Co. Ltd., established in 1984, is one of the key markets within the MEIA region. With 2 production facilities, 5 warehouses and more than 450 employees, we aim to further strengthen Jotun’s position in Saudi Arabia through ambitious market growth plans that focus on innovation, efficiency and profitability.

Visit our

Career Page

to know more about life at Jotun.

Jotun’s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.

If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.

If you think that this role is what you could be doing next, apply now!